Board passes budget

COVID-19 Update: Superintendent Peter Jory updated the Board that the District has about 1,000 students per day and 2,100 different students per week during this time of “hybrid” learning. He said we are currently in what is known as Phase 3, where up to 50 per cent of the Kindergarten to Grade 5 students and 20 per cent of the Grade 6-12 students can be attending in-school instruction. There are also home learning opportunities for those choosing not to attend in-class instruction. “It is going well. It is a real challenge obviously as it is a completely new way of doing business for us. That it has been such a success is a tribute to each and every person in the school district who has been involved in this task. All departments and all positions have really stepped forward and made this work. I want to offer my sincere appreciation to everyone for all their extra efforts.”Jory said as we head to the end of June, schools will be reporting as per ministry guidelines with some local amendments. After that it is summer break and the messaging coming from the ministry so far is that come mid-Aug some decisions will be made and communicated to us. We will then respond and be ready for whatever stage the provincial health officer determines the province is in.”
STAGES OF LEARNING
Best wishes: On behalf of the Board, Chairperson Amanda Krebs sent best wishes for a complete and speedy recovery to fellow trustee Quentin Bruns. Recently, Bruns was injured in a farming accident.
Preliminary 2020-21 Budget: The Board passed three readings to approve and adopt the School District No. 83 (North Okanagan-Shuswap) 2020-21 Annual Budget Bylaw of $90,217,258. This bylaw amount includes the operating budget ($75,355,013), the operating tangible capital assets ($1,333,512), special purpose funds ($8,261,808), special purpose funds tangible capital assets ($316,925), and capital fund ($4,950,000).
SD Preliminary Budget Briefing Note
SD83 Annual Budget
SD83 Past Present Proposed Budget Summary
Organizational Structure: With the retirement of Assistant Superintendent Carl Cooper, the Board passed a motion that the Superintendent be directed to keep the position of Assistant Superintendent of Instruction vacant until the Board can complete an administrative needs assessment. Trustees commented Cooper is an extraordinary educator and leader and will be greatly missed.

Recognizing long term employees: The Board recognized employees who have 20 or 30 years of service with the District. Board Chair Amanda Krebs, on behalf of the entire Board, offered congratulations and thanked staff for their service.Celebrating their 20th year with SD83 are Cora-Lee Baker, Doug Brown, Pam Chudiak, Gene Doray, Myrna Dreier, Holly Lynn Fassbender, James Fergusson, Derek Gecse, Bonnie Gail Harper, Sharon Langlois, Cynthia Levins, Kira Limber, Joel Menzies, Tyra Menzies, Dianne Middleton, Cindy Neufeld, Laura Payne, Jan-Marie Penner, George Richard, Steve Rodwell, Greg Seed, Joe Todd, Jennifer Weaver, and Shawn Weeks.Celebrating 30 years with the District are Jeff Abbott, Jean Brighouse, Debbie Brown, James Fox, Alice Hucul, Bonnie Kelly, Sherry Knipe, Karen Ngai, Jane Seiler, Holly Jean Shaw, John Smith, Sherri Webster, and Brenda Williamson.Congratulations!

Superintendent Peter Jory also mentioned two employees who had been with the district for more than 40 years! Sandra Northway, who attended Malakwa school as a child, spent her entire career with SD83. For two years she was a parent volunteer at Malakwa school. Then she spent the next 43 years working for the school district, first as an education assistant and then in the office as administrative assistant at Malakwa and then Parkview. At our Operations Department we have another 45 year employee, Mel Cooper. Over his years with the district Mel has worked as a custodian, carpenter and is currently carpenter lead head. Thank you both for your dedication and years of service to SD83.

RELATED: District honours retirees

Long Range Facilities Plan: The Board passed a motion requesting staff to prepare an additional Long Range Facilities Plan consultation process for the fall, specific to the Salmon Arm area. At its May meeting, the Board approved an addition to the draft plan for the Salmon Arm area which included a two high school, one middle school model. The Board now wishes to consult the public on this new option. Jory noted the consultation will include updated student projection numbers for the Salmon Arm options, insight into potential reconfiguration enrollment phasing for a “hard start” or a “soft start”, information on potential impact on student learning, a plan for live interaction with the public that is reflective of provincial health’s COVID-19 restrictions, and an additional survey for Salmon Arm and the areas that will be impacted. Trustees also passed a motion to explore the feasibility of a Grade 8-12 high school in Sorrento, with the feeder schools being Carlin, Sorrento and North Shuswap.
Summary of Consultation
Draft Long Range Facilities Plan Shortlisting
Superintendent’s announcements: Jory also shared a couple of stories about students, who have had to take on different roles during this time. “One of our Jackson students, Joella, became the primary caregiver for her siblings (ages 6 and 8) as her single-parent mother is a care aide in Salmon Arm and was having to take on overtime shifts. Joella managed to help her siblings stay connected and do their homework on Teams, cook the meals, look after household chores, and still managed to get her own schoolwork done. Quite the achievement! Challenging himself in a different way was another Jackson student, Silas. Silas was working on his Workplace Math 10 and decided to challenge himself with Foundations and Pre-Calculus 10. He has already almost finished the course. Silas has also been spending time mowing lawns for his neighbours and been able to save $800 to go towards purchasing his first car. I just wanted to tell you about this and show the resiliancy and determination of some of our students during these challenging times.”
Jory also mentioned the hard work high schools have done to host different but still memorable graduation ceremonies for our graduating students. “This was also the case for the Salmon Arm Storefront graduating class, which held a walk through grad at the DESC last week. It’s a banner year for Storefront with 18 confirmed graduates and four pending (dependent on Work Experience this summer). Vice-Principal of Storefront Reta Moerike reports that many of these resilient students have overcome significant obstacles during their educational journey. She adds they have incredible life stories which range from being gifted introverts with paralyzing angst to survivors of abuse and everything in-between.”We congratulate and thank the Storefront graduates, Storefront staff, family friends and community service providers for the exceptional teamwork. 
Trustee Announcements: Trustee Marianne VanBuskirk reported that it is very odd not to be at school sites and attending track meets and fun days at this time of year! She commented she attended a virtual DPAC meeting and was one of the speakers at the Storefront grad. “I am in awe of creativity of grad events that are going on.” She said one example was the graduation bundles for the Indigenous Education grads. The bundle included a ceremonial blanket, traditional medicine bundle and a carved feather.Trustee Tennile Lachmuth commented it was a unique experience to give a virtual speech to PVSS grads. She also attended a parade given for the PVSS grads and virtually attended the A.L. Fortune grad and heard trustee Quentin Bruns speech to grads. “Good job Quentin.”
Savings to AEDs: Board Chair Amanda Krebs proposed, and the Board approved, that any professional development savings from the Trustees due to COVID-19, go towards funding automatic external defibrillators (AED) for schools.
School Fees: The Board approved the school fees for 2020-21. Currently maximum school fees are set out, with schools able to charge less than that amount if possible. The fees sit at $35 for a school purchased supply package, $10 for a planner or agenda, $5 for a lock, $20 for an activity fee, $10 for cultural performances for a maximum of $80. School principals are expected to consult with staff and the PAC regarding fees before submitting their proposed fees to the District. A $5,000 hardship fund was established in 2018 to assist smaller rural schools with cost recovery for unpaid fees.
Read School Fee Structure Here
Five Year Capital Plan: An expansion of the Len Wood Middle School gym, a 300-student elementary school for Salmon Arm, heating and ventilation upgrades (HVAC system at ERS, boiler at Sullivan, sawdust extraction replacement at ALF and ERS, and HVAC system at ALF) are all part of SD83’s five year capital plan requests to the Ministry of Education. SD83 is also applying for funding, under the carbon neutral capital program, for three projects including DDC (direct digital control) system upgrades at Falkland and South Canoe as well as a HVAC boiler replacement at Jackson. Under the playground equipment program SD83 will be applying for funding for South Canoe, Armstrong and Highland Park elementary schools. SD83 is also applying for three replacement school buses.School districts’ annual Five-Year Capital Plan submissions are used to inform the selection of priority capital projects for the Ministry’s following fiscal year. They also provide the Ministry insight into future year priorities that are used in longer term capital planning. School districts must submit their 2021-22 Five-Year Capital Plan and supporting documentation by June 30, 2020.
READ MORE HERE
Property Disposal Bylaw: The Board gave three readings and approval for a motion to allow for a partial property disposal at Eagle River Secondary. In February 2019 the school district was approached by the Ministry of Transportation to purchase a strip of land of Eagle River Secondary property for the planned widening of the Trans Canada Highway for the Bruhn Bridge project. The land is approximately 1,930 square meters and is located along the northern edge of the school site. The proceeds for the sale of the land are $44,000 and $26,169.15 is to cover costs relating to the relocation of existing fencing and geothermal fields, for a total of $70,169.15. The Ministry of Education has approved the land disposal.
View background information here
Risk Assessment Update: Cameron updated the Board on the progress to address key risks identified in the KPMG Enterprise Risk Management assessment summary report and Risk Register from 2018. She added District staff, based on the information in the Risk Register, delegated each of the 24 identified risks to the appropriate department to discuss the action plan for each risk. Departments then developed and committed to an ongoing monitoring and review process in order to ensure that the identified risks are controlled and/or mitigated. All action plans are reviewed, documented and discussed at the Audit Committee. Cameron commented there is eight more risks to be dealt with and then she will come back to the Board for further direction.
Policy revised: The Board gave first reading to Policy 250 (formerly Policy 3070) – Freedom of Information and Protection of Privacy. Jory noted that revisions to this policy are minor wordsmithing edits only. Also, the Board gave second and final reading to Policy 121 – Sexual Orientation and Gender Identity.
Board Work Plan Session: Board chair Amanda Krebs is planning a Board Work Plan session which will take place either in late summer or early September. Trustees will be developing a work plan for the upcoming year, reviewing procedural bylaws, and discussing committee assignments.
Strategic Maintenance Plan Update: Secretary-Treasurer Alanna Cameron reported to the Board that although they had hoped to have the completed strategic maintenance plan available for this meeting, they simply need more time. “We will definitely have it completed by September.” The plan will be very extensive and will include a 10-year-mechanical plan, a 10-year roofing plan, a five-year lead mitigation plan, and a preventative maintenance plan will be developed/updated in support of the District’s Strategic Maintenance Plan.
READ DRAFT PLAN HERE
Active Transportation Task Force: The City of Salmon Arm has invited the school district to have a representative on the Active Transportation Task Force that it is creating. The Task Force will provide information and recommendations to Council to guide the City in developing a modern Active Transportation Plan which will allow the City to position itself for potential funding opportunities from higher levels of government geared towards active transportation. This Task Force will include many community stakeholders. The Board thanked the City for the opportunity and one of the two Salmon Arm area trustees, Amanada Krebs and Marianne VanBuskirk, will be the representative.
Livestream of Board Meeting: Click on this link to view livestream of June Board Meeting

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